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August 1, 2002
I. NAME
The name of this organization shall be the GEORGIAN BAY HUNTER SAILING ASSOCIATION, (hereinafter referred to as the Club).
II. OBJECTIVES
A. To promote medium and long distance racing and cruising among Hunter sailing yachts.
B. To collect and disseminate information relating to Hunter sailing yachts.
C. To conduct educational programs related thereto.
D. To advance the tenets of good sportsmanship.
E. To promote or develop any other activities which may be of benefit to the membership in accordance with the By-Laws.
III. MEMBERSHIP DUES AND VOTING
A. There shall be three classes of membership: Regular, Associate and Honorary.
Regular membership shall be extended to owners and part owners of Hunter sailing yachts and their immediate families.
Associate membership may be extended to those persons and their immediate families who do not qualify for Regular membership, but who were previously Regular members and who express a desire to continue a close relationship with the Club.
Honorary membership shall be awarded to those special persons who are not eligible for Regular membership but who have rendered special services to the Club. Any member may nominate a candidate for Honorary membership.
B. Dues and fees for Regular and Associate members shall be determined by the Executive Committee. There shall be no dues for Honorary members.
C. Associate members are eligible to hold elective office, they shall enjoy all other privileges of membership, including voting, and may chair and serve on committees.
D. Honorary members are eligible to hold elective office and vote; however, they too shall enjoy all other privileges of membership and may chair and serve on committees.
E. In all matters requiring representation and voting, each yacht shall be limited to a single vote.
IV. EXECUTIVE OFFICERS AND DUTIES
The Club shall be governed by the following officers who shall be elected by, as herein prescribed, from among Regular membership. Officers shall be elected for a term of one year. Terms of office for al1 officers begin on the evening of the Dinner, held annually during the July Rendezvous
A. COMMODORE - shall be the Chief Executive Officer of the Club and shall preside at all meetings of the members of the Executive Committee. He shall have the authority to sign and execute in the name of the Club any and all instruments authorized by the Executive Committee or the membership. He shall have general management and direction of the business affairs of the Club and all powers ordinarily exercised by the president of a corporation. He shall rule on procedures, appoint all standing and special committees, and shall be empowered to call meetings, excepting only the Annual Meeting. In the conduct of his office, the Commodore shall be responsible to the Executive Committee and shall act at its direction.
No member may serve more than two (2) consecutive terms as Commodore. A past Commodore may not be reelected to the office until at least two (2) years has elapsed since his last term as Commodore.
B. VICE COMMODORE - shall perform all duties of the Commodore in the absence of the Commodore, and, when so acting, shall have the powers of the Commodore. Other duties shall be as prescribed by the Commodore or the Executive Committee.
C. Shall assist the Commodore in the discharge of his duties and shall be responsible for such areas as the Commodore or the Executive Committee may direct.
shall deposit all funds, keep financial books, make necessary disbursements, make such financial and tax reports as are required by the Club, render a report to the membership at the Annual Meeting and at such other times as may be directed by the Executive Committee.
D. SECRETARY/WEBMASTER - shall keep the minutes of meetings, records of the Club, publish the newsletter, and shall perform other duties as the Commodore or the Executive Committee may direct. Maintain Club website.
V. COMMITTEES
A. General
1. The Chairman and members of the various committees, except where specifically provided in sub-paragraph B, are to be appointed by the Commodore with the approval of the Executive Committee.
2. Committee chairmen shall submit an annual report in writing, to the last meeting of the Executive, Committee preceding the Annual Meeting. Such other reports shall be submitted either in writing or in person to the Executive Committee at various times throughout the year.
3. Additional committees may be established and abolished by the Executive Committee as the need arises.
B. Standing Committees
1. Executive Committee - The powers of the Club shall be vested in and administered by its Executive Committee. The Executive Committee shall consist of six (6) members, which shall include the five (5) elected officers and the immediate past Commodore. An affirmative vote of a majority of the members of the Committee shall decide all questions, and such votes shall be final. The immediate Past Commodore shall not vote in decisions of the Committee. The Committee shall interpret the Club rules, sanction or ban Club affairs, fill vacancies in office, direct the Commodore in the conduct of Club business and affairs, and determine Club policies. The members of the Executive Committee shall be the Directors of the Club. Meetings of the Executive Committee shall be called by the Commodore as he deems necessary, or upon the request of any two (2) members of the Committee.
2. Membership Committee - consisting of at least three (3) members, shall direct the work of securing new members. It shall investigate each application and report the result of this investigation together with their recommendations to the Executive Committee.
2. Activities Committee
3. Race Committee - chaired by the Fleet Captain, shall have the general supervision and control of the racing activities of the Club.
4. History Committee - chaired by the Club Historian, shall each year produce a log, both written and photographic, of the Club's activities during the past year and present it to the Club at the Annual Meeting.
VI. MEETINGS
The Annual Meeting shall be held in July/Aug of each year. Special meetings of the Club may be called by the Executive Committee, and shall be called upon the written request of seventy-five percent (75%) of the membership. The exact date of the meetings shall be determined by the Executive Committee. The Executive Committee shall meet as often as it may deem necessary, or at the call of the Commodore. Election of Officers for the forthcoming year shall take place during the Annual Meeting.
Notice of the Annual Meeting shall be sent to each member at least thirty (30) days previous thereto. Notices of special meetings shall be sent to each member at least fifteen (15) days previous thereto, and shall state in detail the subjects to be brought up for action.
Order of Business - The order of business at all Club meetings shall be as follows:
1. Roll Call
2. Minutes of the last meeting
3. Reports of the Officers
4. Reports of the Committees
5. Unfinished business
6. Elections
7. New business
VII. QUORUM
A quorum for the Executive Committee shall consist of at least three (3) of the constituted members or their proxies, and must include in its number the Commodore or his designate. A quorum for a membership meeting shall consist of ten percent (10%) of the members in good standing or their proxies. Quorums for the Activities, Race or History committees are not required.
VIII. AMENDMENTS
These By-Laws cannot be suspended under any circumstances, but may be amended in the following manner:
A. Amendments - Proposed amendments must be in writing signed by one (1) member, and must be received by the Secretary in time to be included in the Notice of the Annual Meeting. The proposed amendment shall be approved and adopted upon the affirmative vote of two-thirds (2/3) of the members in good standing in attendance at the meeting or their proxies.
B. Additional By-Laws - not inconsistent with the present By-Laws may be adopted by a two-thirds (2/3) majority of the members or their proxies at any regular or duly called special meeting.
IX. VOTING
Every member present, when a motion is under consideration, shall vote thereon, unless excused by the presiding officer. Proxies must be in writing, signed, witnessed and filed with the Secretary three (3) days in advance of the meeting.
X. FINANCE
A. Dues
1. Membership dues shall be determined by the Executive Committee from time to time provided, however, that no increase in dues may be made later than October 1st, of any year, to be applicable during the next following year.
2. An increase of dues may be made only upon the affirmative vote of two-thirds (2/3) of the members of the Executive Committee present and entitled to vote.
B. Bank Accounts
1. The funds of the Club shall be deposited in accounts with duly established and responsible banks and/or savings & loan associations as the Executive Committee may from time to time determine. Payment from these accounts shall be made only by checks, drafts, or other withdrawal orders, signed by the Purser.
2. All monies received by the Club or collected by any Club activity are to be deposited in these accounts established by the Executive Committee, and all bills contracted by the Club or through any Club activity are to be paid from said bank accounts.
C. Limitations on Expenditures
The Executive Committee shall make such appropriations from Club funds as are consistent with the Budget approved by the membership. The Executive Committee may make such additional expenditures they deem desirable except that no additional appropriations or expenditures shall be made for any one purpose in excess of ONE HUNDRED DOLLARS (.00) over the Budget without prior approval of the membership.
XI. FLAGS AND INSIGNIA
A. The Club Burgee shall be triangular in shape, in the usual proportions, to be determined
B. The Commodore's flag shall be rectangular in shape in the usual proportions, to be determined
C. The Vice Commodore's flag shall be similar to the Commodore's flag, to be determined
D. The Secretary's flag ...
E. The Purser's flag …
XII. APPEAL
A member shall have the right of appeal to the Club from a decision of the Executive Committee, which may be overruled at the next membership meeting by a two-thirds (2/3) vote of those present, in person, or by proxy.
XIII. DISCIPLINE
All members on joining the Club, thereby undertake to comply with these By-Laws; and any refusal or neglect to these, or any conduct unworthy of a gentleman, lady or sailor, or inimical to the welfare of the Club shall render a member liable to suspension or expulsion by a three-fourths (3/4) vote of the Executive Committee present at a meeting duly called.
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